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OkiHQ
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The AI client portal for agencies

Keep every client. Bill every change.

OkiHQ connects your studio's tools to your clients through AI. Your team gets an assistant that knows every project. Your clients get live answers, approvals and payments, in your portal or inside the Claude or ChatGPT they already use.

Start freeSee how it connects
The studio keeps working in its own tools. The client approves from wherever they are, and the work moves.

Connects through MCP to the tools you already use

  • and any MCP server

One connection, both sides

An assistant for your team. A line into your clients' AI.

Connect Linear, ClickUp, Stripe and InvoiceXpress once, over MCP. Your team can ask about any client. Each client gets the same live answers about their own work only, wherever they ask: the portal, an email link, or their own AI assistant.

Your team

The agency assistant

  • Where is Casa Ribeira's shop launch?
  • Draft an estimate for the Portuguese page from our catalog
  • Which invoices are overdue this month?
  • Create the ClickUp task for CR-14

Reads across every client. Anything it would write waits for your OK.

OkiHQ

Scoped per client
Every call logged
Writes need a person

Your clients

Their own AI, connected to you

What's waiting on me from Studio Norte?

One estimate: the Portuguese landing page, €900. It needs your approval by Friday to make the 20th.Approve in OkiHQ →

Claude, ChatGPT or any MCP client. Also in your portal chat and in every email.

Scope, then money

Out-of-scope asks turn into approved, paid work.

  1. 01

    The client asks, in plain words

    From the portal, or by replying to any OkiHQ email. No form to find, no ticket to file.

  2. 02

    The assistant prices it

    It reads the brief, checks it against scope, and drafts an estimate from your own catalog. You review before it goes out.

  3. 03

    One tap to approve

    The approver gets a signed link. It opens a chat about that one estimate, already signed in. Short code for larger amounts.

  4. 04

    Work and invoice follow

    The task lands in your tracker, the invoice is drafted, and the client pays by card on your Stripe account.

Casa Ribeira · with Studio Norte
  1. Could we get a Portuguese version of the new landing page before the launch on the 20th?
  2. That isn't in the current scope, so here's an estimate. It fits before the 20th if approved this week.
  3. Estimate CR-14Awaiting approvalApproved

    Landing page, Portuguese version

    Copy adaptation · 6 h
    €450
    Build & QA · 6 h
    €450
    Total
    €900
  4. Rui approved from the email link · added to ClickUp · invoice drafted for €900
A client on a tram, smiling at his phone

For your clients

Approved on the tram. Paid before the office.

Clients act from where they already are: a link in an email, your portal, or the AI assistant they use every day. Each one opens on that one thing, already signed in, in your brand. They don't install anything or remember a password.

Ask anything
“Where are we with the shop?” gets an answer from your live tracker, not last week's report.
Their own AI
Connected once, Claude or ChatGPT can tell them what's pending and hand them the approval.
Reply by email
Answering an OkiHQ email posts into the right thread. The client never has to come to you.

For your cash flow

Invoices that come with a pay button.

Clients pay by card on your own Stripe account, from the email or the chat. OkiHQ mirrors your invoices, sends polite reminders before you have to, and marks them paid the moment Stripe says so.

  • Stripe Connect: the money lands with you, not with us
  • Certified invoices through InvoiceXpress
  • Price estimates from your existing Stripe catalog
  • Bank transfer and Multibanco details on Pro
Hands holding a phone over a café table, next to a coffee and a paper invoice
Three people from an agency laughing in front of a wall of pinned design proofs

For your studio

One place for every client. Your name on the door.

  • Clients at a glance

    Open requests, money outstanding and last activity for every client, in one list.

  • See what they see

    Preview the portal as any client contact before you send the first link.

  • Teach the assistant

    Give it your contracts, rates and house rules. It answers like your account manager would.

  • Your brand

    Logo, colours and name on the portal, emails and pay pages.

What's in it for you

Clients who stay longer. Margins that hold.

Retention

Clients leave when they feel in the dark. Answers at any hour, a weekly note in plain words and no surprise invoices keep them informed, so they stay.

Profitability

Every “small extra” becomes a priced, approved request. Invoices get paid from a button, and your team stops writing status reports.

What changes for your agency

Pricing

Free until your clients pay you. Then a small share, or a flat fee.

Start without a card. On Free we take a share of the payments that go through OkiHQ; once that adds up, Pro is cheaper and unlocks payments outside Stripe.

Free

€0plus 2% of each
online payment

  • Client portal, chat and change requests
  • AI assistant: Claude for your first 35 answers each month, then our fast model
  • Clients pay invoices online through your Stripe
  • OkiHQ keeps a small fee on each online payment
  • 3 active clients
  • 2 team members
  • 500 assistant answers a month, the first 35 with Claude
Start free

No card needed.

Pro

No payment fee

€90per month
billed by Stripe

  • Everything in Free
  • Choose your AI model, including Claude
  • No fee on online payments
  • Show bank transfer and Multibanco details
  • Record payments made outside Stripe
  • Unlimited clients
  • Unlimited team members
  • 1,000 assistant answers a month with Claude, or up to 10,000 with our fast model
Start with Pro

Cancel any time from the billing portal.

Questions agencies ask first

How do clients connect their own AI?

From your portal they add OkiHQ as a connector in Claude, ChatGPT or any MCP client, and sign in once. Their assistant then sees only their own workspace with you: progress, open requests and invoices. Anything that commits them, like approving an estimate or paying, still goes through a confirmation.

What can the agency assistant do?

Answer questions about any client from your connected tools, draft estimates from your Stripe catalog, write the weekly client update, and prepare tasks and invoices. It reads freely within each person's access; anything it would write waits for someone on your team to confirm.

Do my clients need an account?

No. Every approval, payment and request reaches them as a link in email or Slack, and it opens already signed in, scoped to that one thing. They can set a password later if they want the full portal.

Which tools does it connect to?

Linear and ClickUp for progress, Stripe for payments and your product catalog, InvoiceXpress for certified invoices. Anything else that speaks MCP can be added as a custom server.

Where does the money go?

Straight to your own Stripe account through Stripe Connect. On Free we keep a small share of each online payment; on Pro we keep nothing.

Can clients see my other clients?

Never. Every agency is isolated at the database level, and every client workspace inside it is too. You can preview the portal as any client contact to check exactly what they see.

Does it carry my brand?

Your logo, colours and name are on the portal, the emails and the pay pages. Clients deal with your studio, not with us.

Give every client a direct line to your studio.

Start freeTalk to us about early access